Banking

The Banking module allows you to manage the school’s bank accounts and track financial transactions — including cheque payments, deposits, and cash transfers — directly within sERP.

Access the Banking module from Finance > Banking in the main navigation menu. Requires the Banking access role (role 51).

Managing Bank Accounts

Navigate to Finance > Banking to view the list of registered bank accounts.

Each account displays:

  • Bank name

  • Account name

  • Account number

  • Current balance

Adding a Bank Account

  1. From the Banking list page, click Add Bank Account

  2. Enter the following:

    • Bank: the name of the bank

    • Account Name: the name on the account

    • Account Number: the bank account number (numeric)

  3. Click Save

Removing a Bank Account

From the bank accounts list, click the delete (delete_icon) button for the account you wish to remove and confirm.

Warning

Deleting a bank account is irreversible and will remove all associated transaction records.

Transaction Tracking

Click on a bank account from the list to open its Transaction Tracking view. This shows all recorded transactions for the selected account within a given date range, along with the opening and closing balances.

Filtering by date range

Use the date range fields at the top of the transaction list to filter transactions by a specific period. Click Filter to apply.

Recording a Cheque Payment

  1. From the transaction view, click the Write Cheque icon in the toolbar

  2. Enter the cheque details (payee, amount, cheque number, date, description)

  3. Click Save

Recording a Deposit

  1. Click the Enter Deposit icon in the toolbar

  2. Enter the deposit details (amount, date, description)

  3. Click Save

Recording a Cash Transfer

  1. Click the Cash Transfer icon in the toolbar

  2. Enter the transfer details (amount, destination account, date, description)

  3. Click Save

Finding a Cheque

Use the Find Cheque icon in the toolbar to search for a specific cheque by number.

Printing / Exporting a Statement

From the transaction toolbar, use:

  • The Print Statement icon to print the current transaction list

  • The Export Statement icon to download a PDF of the statement