Canteen Module

The Canteen module allows you to record and track canteen payments for students. It also includes a Point of Sale (PoS) sub-module for managing a school store or tuck shop. Both can be accessed via the main navigation — the Canteen module requires the Canteen access role to be enabled for your user account.

Note

Canteen must first be enabled in Settings > Student Settings > Canteen before it appears in the navigation menu.

Recording Canteen Payments

Navigate to Canteen to record payments for student canteen usage.

Record Payment for a Single Student

  1. Search for the student using the name or student ID search box

  2. Select the student from the results

  3. Enter the payment amount and date

  4. Click Record Payment

Record Payment for an Entire Class

  1. Select the class from the class dropdown

  2. Enter the payment amount (applied uniformly to all students in the class)

  3. Select the date

  4. Click Record Class Payment

Tip

Use the class payment option at the start of a term or week when all students in a class pay the same canteen fee.

Canteen Payment Reports

Navigate to Canteen > Reports to view canteen payment records.

Filter the report by:

  • Date range: from and to dates

  • Class: restrict to a particular class

  • Campus: restrict to a campus (for multi-campus setups)

The report shows the student name, class, date, amount, and recording staff member. Click Print to generate a printable report.

Store & Inventory (PoS)

The PoS sub-module manages a school store or canteen inventory. Navigate to Finance > Store & Inventory to access it.

Adding Items

  1. Navigate to Store & Inventory > Items

  2. Click Add Item

  3. Enter the item name, category, unit price, and opening stock quantity

  4. Click Save

Recording a Sale

  1. Navigate to Store & Inventory > New Sale

  2. Search for and select items; enter quantities

  3. Select the customer (student or walk-in)

  4. Click Complete Sale — stock is automatically decremented

Sales Reports

Navigate to Store & Inventory > Sales Report to view sales by date range, item, or campus. Staff with the store access role can only view their own campus sales.

Note

Stock levels are updated in real time as sales are recorded. Low-stock items can be identified from the Items list.